SWISS WINE INDIA | HELP & OPERATING MANUAL

Upload and submit receipts

Participant guide · Reviewed 29 October 2026

Create a claim for one authorised activity and receipt currency, then confirm each original.

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1. Open My expenses. If available, select ＋ New expense claim. Choose the authorised activity and receipt currency, then Create draft →.
2. Upload original PDF, JPEG or PNG files. Limits: 10 MB per file, at most 30 receipts in a claim, PDFs up to eight pages. Select Save receipts →.
3. Open each receipt. Enter or check description, date, amount, issuer, receipt reference and the available expense category.
4. Optional: consent to the configured receipt-reading service and select Prepare receipt suggestions. Review the suggestions against the original. If extraction is unavailable or fails, enter the details manually.
5. If the document is a supplier invoice addressed to SWINTRA, mark that fact for Finance. Do not turn a personal receipt into a supplier tax invoice or claim tax yourself.
6. Confirm the original, amount and currency, then select Save and confirm receipt → for every receipt.
7. Check the total, read the personally-paid/no-duplicate declaration and select Submit expense claim →. A later receipt or another currency can form a separate submission.

Screen example. A fictional two-receipt draft. Extraction suggests values; the claimant confirms them before submission. Click the image to enlarge. Fictional documentation data in a neutralised copy; a displayed verification state is simulated, not evidence of a real verification.